IGNOU IBO-04 Unit 5: Processing of an Export Order – Archived Notes
IBO 04 : Export Import Procedure and Documentation
Unit 5 Processing of Export order
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Export Order
Processing of an export order starts with the receipt of an export order. An export order may be either in the form of export sales contract or an instrument evidencing the conclusion of a contract. It means that there should be an agreement, which is mostly reduced in a documentary form, between the exporter and the importer before the exporter can start making arrangements for production or procurement of goods and their shipment. Generally, an export order may take the fallowing forms:- Proforma Invoice accepted and signed by the importer
- Purchase Order accepted and signed by the exporter
- Letter of Credit opened by the importer in favour of the exporter.
Following steps exist in an export order
- Receipts of Export Order
- Examination and Confirmation of Export Order
- Manufacturing or Procuring Goods
- Central Excise Clearance
- Pre- Shipment Inspection
- Appointment of Clearing and Forwarding Agent
- Transportation of Goods to Port of Shipment
- Port Formalities and Customs Clearance
- Dispatch of Documents by Forwarding Agent to the Exporter
- Certificate of Origin and Shipment Advice
- Presentation of Documents to Bank
- Claiming Export Incentives
IBO-04 Unit 5: Exam Preparation
Revise the export-order sequence in logical steps: receipt and confirmation of the order, procurement or production, documentation, inspection, customs and port formalities, shipment, banking documents and post-shipment procedures. For exam answers, connect each stage with the documents and responsibilities involved.
Archived Resource Note
These notes are retained for revision and historical reference. Check the latest IGNOU course structure and study material before treating any topic as part of the current syllabus.